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The regular meeting of the City of Scotland was called to order by Mayor Randy Thum at 5:00pm on Monday, September 9, 2024. The following council members answered to roll call Randy Abbink, Wayne Bertrand, Myles Runyon, Victor Settje, Tim Asche and Dennis Bietz. Others present were Tanya Bult, Maggie Spak, Kathy Cook, Billy Sattler, Michael Behl, Tim Trautmann, Dommonick Pechous, Mary Jo Bauder, Mike Mehrer and Ryan Murtha.
A motion was made by Abbink, second by Bertrand to correct set meeting date for October meeting not November. All voted in favor. Motion carried.
A motion was made by Bietz, second by Asche to approve the agenda. All voted in favor. Motion carried.
A motion was made by Settje, second by Runyon to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Bietz, second by Abbink to approve the bills. All voted in favor. Motion carried.
City Bills
AFLAC Employee Insurance $232.02
AMAZON CAPITAL SERVICES Supplies: Library, Police, Shop $160.64
B-Y WATER DISTRICT 9,664,000 Gallons $30,075.40
BAUDER GUN SALES, LLC Police: Ruger SR22 $405.00
BLACKBURN & STEVENS, PROF Code Enforcement Attorney Fees $2,639.68
CENTRAL FARMERS COOP Diesel $88.63
CHERYL BAUDER Water Deposit Refund $81.36
CITY EMPLOYEE WAGES Finance Officer $3,438.99
CITY EMPLOYEE WAGES Library $1,023.63
CITY EMPLOYEE WAGES Lifeguards $4,596.50
CITY EMPLOYEE WAGES Police/Code Enforcement $4,425.81
CITY EMPLOYEE WAGES Rubble Site $723.10
CITY EMPLOYEE WAGES Streets $4,640.63
CITY EMPLOYEE WAGES Summer Maint $1,460.86
CITY EMPLOYEE WAGES Water $1,999.79
CITY OF SCOTLAND Deposit: Linskov, Bauder $218.64
CITY OF SCOTLAND City Water/ Sewer Bills $781.90
COUNTRY FORD, INC Police: Bed Mat, Tonneau Cover $780.00
COLONIAL LIFE Employee Insurance $62.22
DAKOTA PUMP Lagoon Pump Re-build $6,562.57
ENGINEERING & TECHNICAL SERVICE Court Hearing $8,000.00
FARMERS & MERCHANTS STATE BANK Auto Pay - August $31.34
FORUM COMMUNICATIONS CO Advertising - City Maint $613.60
GEOTEK ENGINEERING Testing Services $2,095.80
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $594.05
IRS Employee Withholding $5,956.05
KENT LEHR Attorney Fees $180.00
MAIN STOP Gasoline $481.79
MAXWELL CONSTRUCTION 36 Poles $1,800.00
MYERS SANITATION 3 Dumpsters - July, Aug, Sept $264.00
MYERS SANITATION Residential Garbage - August $6,763.66
NORTHERN MATERIALS, LLC 3,301 Ton Rock Crushing $28,883.75
NORTHWESTERN ENERGY Electricity, Natural Gas $6,524.42
SCOTLAND HARDWARE Supplies: Police, Shop $83.44
SCOTLAND JOURNAL Legals, Notices, Ads $247.41
SCOTLAND OIL COMPANY Diesel, Oil Change, Gasoline $256.56
SCOTTIE STOP Gasoline $65.00
SD DEPT OF HEALTH Samples: Water $15.00
SD DEPT OF REVENUE Aug Sales Tax: Garbage, Camping, Pool $573.18
SD ONE CALL Line Locates $4.48
SD RETIREMENT Employee Retirement $1,737.34
SD SOLID WASTE MANAGEMENT ASSN Membership Fees $100.00
VERIZON Broadband: Police, Water, Meters $120.34
VISION SERVICE PLAN Employee Vision Insurance $36.24
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,165.44
Ambulance Bills
AMBULANCE WAGES On Call / Trips $748.04
IRS Employee Withholding $123.92
JIM MARUSKA Reimburse: Candy, Flag, Wash Ambulance $260.70
STRYKER SALES, LLC ProCare Service Contract $1,551.74
Finance Officer’s Report - During rodeo weekend 4 out of 6 full-service campers paid and 6 out of 8 electric only campers paid. Electric cars are taking up spots overnight and only leaving donations. Several full-service payment slips are suggesting a little weed cleanup so campers can see where to park.
Police Report - 26 Traffic Stops, 2 Emergency Calls, 3 Information, 1 Property Damage, 2 Arrests, 1 Welfare Check, 3 Alarm, 5 Others, 1 Car Accident, 1 Gas Drive Off, 1 Motorist Assist, 2 Parking Tickets, 3 Invoices, 7 Animal Control. Officer Spak requested to attend training for ALICE which stands for Alert, Lockdown, Inform, Counter and Evacuate.
City Maintenance Report - Working on projects and waiting to hear back from hydraulic world regarding the maintainer.
Council Concerns/Committee Reports:
Abbink - Asked about the possibility of selling some crushed rock from the rubble site.
Bertrand - None
Runyon - None
Settje - Requested getting a cross walk on Main/Fourth Street, Poplar/Sixth Street, Main/Sixth Street. Inquired about the speed sign display on the Hwy after school hours.
Asche - None
Bietz - Recommended some repair on the cemetery roads.
Board of Adjustments
Side Yard Set Back Variance Hearing - Billy Sattler and Katherine Cook, located at 420 Juniper Street, Scotland, SD pursuant to Section 9.01 of the City of Scotland Municipal Ordinances (SMO) hereby applied for a Variance (Special Exception) to Section 9.0110 of the SMO. They intend to bring in a 14x20 pre-built storage shed. The side setback should be 8 feet according to Ordinance No. 9.0110 and is asking for a 4-foot allowance. No persons interested appeared and showed cause why such special exception should not be granted. A motion was made by Settje, second by Bertrand to approve the 4-foot side setback from the east property line instead of the 8 feet. All voted in favor. Motion carried.
2025 Appropriation Ordinance - A motion was made by Bietz, second by Asche to approve the second reading of the 2025 Appropriation Ordinance #2024-01. All voted in favor. Motion carried.
Main/Stafford Drainage Project - Ryan Murtha, City Engineer gave an update on the project. The preliminary estimates are a little higher than expected. The council agreed that the project needs to keep moving forward. Next step is to meet with a few land owners to help decide which way the project will go.
Ordinance Chapter 6 - The ordinance of traffic regulations, moving and non-moving traffic was briefly reviewed however the council didn’t have the opportunity to read through the changes prior to the meeting so the first reading will take place in October.
Fire Truck - The 1990’s Fire Truck was repaired however the pump is obsolete. A new truck is going to run about $500,000 to $600,000. The city and the rural fire will split the cost of a new truck. It was agreed upon that the city would start to budget for a new fire truck in 2026 with a 3-year plan to pay out in 2028.
Police Radio - A motion was made by Abbink, second by Settje to approve the police radio upgrade. All voted in favor. Motion carried.
Set meeting date for the October Meeting - The meeting will be on Monday, October 7, 2024 at 5:00pm.
A motion was made by Bertrand, second by Abbink to enter into executive session at 6:22pm for Personnel as per SDCL 1-25-2 Sub (1) Summer Maint Evaluations. All voted in favor. Motion carried.
A motion was made by Asche, second by Bietz to come out of executive session at 6:39pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Bertrand to approve summer maint a $3.00 bonus per hour worked: Treytan Bult, Joe Varilek, Taya Bult, Dennis Bietz, Verlyn Jerke. All voted in favor with Bietz abstaining. Motion carried.
With no further business to discuss a motion was made by Runyon, second by Asche to adjourn the meeting at 6:40pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
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Tanya Bult, Finance Officer Randy Thum, Mayor