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The regular meeting of the City of Scotland was called to order by President Randy Thum at 5:00pm on Monday, February 8, 2021. The following council members answered to roll call Randy Abbink, Tim Asche, Jerry Nelson, and Sean Barrett. Those council members absent were Dennis Bietz. Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel, Peggy Schelske, Ray Beecher, Mayor Curtis Hofer (Via Phone) and Bob Green (5:28pm).
A motion was made by Nelson, second by Abbink to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Nelson, second by Abbink to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $151.20
AMAZON Library Supplies $97.08
ARGUS LEADER Police Officer Ad $565.27
AUCH PLUMBING Repair Sensor on Furnace $70.89
B-Y WATER DISTRICT 897,544,000 Gallons $13,629.90
CENTRAL FARMERS COOP Diesel, E-10, Oxygen (K) $239.29
CENTRAL STATES LAB Sewer Chemicals $7,315.04
CHASE PEST SERVICE Pest Control: City Hall, Fire Hall $120.00
CITY EMPLOYEE WAGES Council, Mayor $3,186.05
CITY EMPLOYEE WAGES Finance Officer $2,463.10
CITY EMPLOYEE WAGES Library $906.16
CITY EMPLOYEE WAGES Police $1,401.90
CITY EMPLOYEE WAGES Streets $2,690.70
CITY EMPLOYEE WAGES Sewer $1,582.09
DAKOTA PUMP Replace Pump Check Valve $739.19
DEMCO INC Library Supplies $121.90
FARMERS & MERCHANTS STATE BANK ACH - January $22.21
FISCHER ELECTRIC City Shop, Street Light $2,973.13
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $421.83
IRS Employee Withholding $3,360.73
JASON ALBERTS Reimburse: Cell (Jan) Medical Expense $250.00
KRONAIZL INSURANCE 99 Ford Fire Truck $597.00
MAIN STOP Gasoline $197.06
MICHAEL TODD & COMPANY Carriage Bolt/Nut $112.61
MYERS SANITATION Residential Garbage Service $5,173.20
MYERS SANITATION 3 City Dumpster - Bimonthly $150.00
NORTHWESTERN ENERGY Electricity, Natural Gas $6,216.89
ONE OFFICE SOLUTION Soap, 1099-NEC $297.97
SCOTLAND HARDWARE Repairs, Maint, Supplies $421.11
SCOTLAND JOURNAL Notices, Ads $181.57
SCOTLAND OIL Diesel, Gasoline, Fuel Oil $331.89
SD DEPT OF REVENUE Sales Tax: Garbage $376.50
SD DEPT OF REVENUE Samples: Water $15.00
SD DEPT OF REVENUE License Plates: 99 Ford Fire Truck $16.20
SD CHILD SUPPORT Monthly Payment $679.38
SD ONE CALL Line Locates - December $5.60
SD RETIREMENT Employee Retirement $1,052.10
TANYA BULT Reimburse: Utility Trailer, Green G, 4, 9 $322.99
TRANSOURCE TRUCK & EQUIPMENT Bolts, Screws, Flange Nuts $1,078.80
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $26.13
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $1,735.17
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims: December (7) $245.00
AMBULANCE WAGES On Call / Trips $758.45
IRS Employee Withholding $145.82
JIM MARUSKA Reimburse: Meals x2, Hub Cap $124.41
Finance Officer’s Report - In January, 16 notices of intent to disconnect service letters were mailed with none being disconnected.
Chief of Police Report - No report available.
City Maintenance Report - Pickup in Yankton for repairs, busy cleaning snow.
Public Concerns:
Ray Beecher - Asked about the Code Enforcer and the status of some of the properties in town. Come spring the code enforcer will be active in Scotland.
Council Concerns/Committee Reports:
Abbink - None
Asche - None
Nelson - None
Barrett - Code Enforcer status, Restricted site permit for Auch and Foleys buildings, Fire danger with a distillery.
Thum - None
Cemetery Update - Chain is ordered and could possibly be in this Thursday. American Fence in Sioux Falls stated a galvanized pipe 2” x 6’ will run about $18.24 each. The tops will run about $1.12 -$1.67 each depending on size. The company recommended a pipe every 8 to 10 feet.
City Election - The election is set for Tuesday, April 13, 2021. Deadline for filing a nominating petition is on February 26th at 5pm. The following offices will become vacant due to expiration of the present term: Ward I - Tim Asche, Ward II - Randy Thum, Ward III - Sean Barrett, Mayor - Curtis Hofer.
District Meeting - District meeting is being held virtual on Thursday, March 18th starting at 5:30pm.
Approval of Annual Report - A motion was made by Nelson, second by Abbink to pass and approve the annual report. All voted in favor. Motion carried.
City Maintenance Resignation - A motion was made by Abbink, second by Asche to approve Jason Alberts resignation effective February 12, 2021. All voted in favor. Motion carried.
Side by Side UTV with Sprayer - After an informative discussion it was decided to wait and review next month.
Mettler Implement: 2021 Ranger 570 Full Size $9,977.96 (Non EPS)
2021 Ranger 570 Mid-Size $11,007.96 (EPS)
Stockmen’s Motor Sports: 2021 Ranger 570 $10,200 (Non EPS)
2021 Ranger 570 $11,900 (EPS)
2021 Ranger 500 $9,500 (Non EPS)
Northern Tool: Sprayer for around $500
Street Sweeping Contract with SD DOT for Hwy 25 - The annual street sweeping contract was received from SD DOT for sweeping Highway 25. We are allowed up to 20 hours this year and can bill $90 per hour. A motion was made by Barrett, second by Asche to enter into contract with the SD DOT for sweeping Highway 25 (Fourth Street) for 2021. All voted in favor. Motion carried.
Set meeting date for the Local Board of Equalization - The meeting will be on Monday, March 15, 2021 at 5pm.
Set meeting date for the March Meeting - The meeting will be on Monday, March 8, 2021 at 5:00pm.
A motion was made by Nelson, second by Abbink to enter into executive session at 5:28pm for Litigation as per SDCL 1-25-2 Sub (3) Certified Water/Sewer/Spraying Operator Contract. All voted in favor. Motion carried.
A motion was made by Barrett, second by Asche to come out of executive session at 5:47pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to approve a 1 year contract with Bob Green at $250 per week for a certified operator in water/sewer/spraying. If called in on any additional work from 8am - 5pm the rate of pay will be $20.75 per hour. If called in on any additional work after hours the rate of pay will be time and a half. Contract will start at the close of this council meeting. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Asche, second by Nelson to adjourn the meeting at 5:49pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
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Tanya Bult, Finance Officer Randy Thum, President