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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, February 6, 2017. The following council members answered to roll call Joe Bouza, Randy Thum, H. Victor Settje, Ron Dvorak, Sean Barrett, and Tim Asche. Others present were Finance Officer Tanya Bult, City Maintenance Employee Bob Green, Kim Clute, Peggy Schelske, Eric Ambroson, Pam Settje (5:05pm), and Kent Lehr (5:14pm). The 9th of January meeting minutes were approved upon a motion made by Thum, second by Asche. All voted in favor. Motion carried.
Finance Officer’s Report - In January forty-four notices of intent to disconnect service letters were mailed out with none being disconnected. January Building Permits: Joe & Teri Varilek - Remodel Bathroom, Ronnie Bodden - Demolition of House at 531 Fourth Street. In May/June we are scheduled to have our 2015-2016 two year audit. Prior to the audit the Mayor, Council President, and Finance Officer need to sign an engagement letter and return it to SD Department of Legislative Audit. The bills were presented and a motion was made by Barrett, second by Bouza to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AMAZON Library Books $7.99
ARAMARK CareGuard Mats: Dec, Jan, Feb $81.00
B-Y WATER DISTRICT 5,056,000 Gallons $15,790.60
BOB GREEN Aflac Medical Expense Account $2,500.00
CENTAL STATES LAB Sewer Chemical Supplies $3,529.87
CENTRAL FARMERS COOP Diesel $160.50
CITY EMPLOYEE WAGES Finance Office $3,020.87
CITY EMPLOYEE WAGES Library $934.39
CITY EMPLOYEE WAGES Police $4,124.57
CITY EMPLOYEE WAGES Sewer $2,353.48
CITY EMPLOYEE WAGES Streets $3,024.01
CITY OF SCOTLAND Water Deposit: T. Jones $100.00
DAKOTA DATA Document Destruction $15.00
DAKOTA SUPPLY GROUP Water Supplies: D. Dean $361.26
FIRST CHIROPRACTIC CENTER DOT Drug & Alcohol Test $74.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $425.28
HOPE FUERST Reissue Lost Check #120669 $296.87
IRS Employee Withholding $4,411.52
KIRK MCCORMICK Reimbursement: Cell Phone $50.00
LISA ROKUSEK Water Deposit Refund $100.00
MAIN STOP Gasoline & Supplies $221.93
MYERS SANITATION Residential Garbage Service $4,780.50
NEUGEBAUER WELDING Repair Hoist on City Truck $1,091.00
NORTHWESTERN ENERGY Electricity / Natural Gas $7,291.30
PITNEY BOWES LLC Postage Machine Lease $194.10
SCOTLAND HARDWARE Repairs/Maintenance & Supplies $12.27
SCOTLAND JOURNAL Notices $198.19
SCOTLAND OIL CO Gasoline, Diesel $503.70
SCOTTIE STOP Gasoline $175.90
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $365.27
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SD ONE CALL Line Locates: December $4.48
SD RETIREMENT Employee Retirement $2,301.60
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $1,020.00
TRUCK TRAILER SALES & SERVICE Service Plow Truck $85.00
VERIZON Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,827.08
YANKTON JANITORIAL SUPPLY Black Rubber Mat $146.51
Ambulance Bills Presented By:
AMBULANCE WAGES On Call / Trips $489.44
CORNER GROCERY Fire Hall Supplies $95.59
IRS Employee Withholding $81.12
MOORE MEDICAL Supplies $2,179.33
Chief of Police - Traffic Enforcement - Speed: 3; Other: 4. Responded to - Disturbance: 1; Public Assist: 4; Driving: 2; Animal: 4; Agency Assist: 1; Suspicious: 2; Parking: 1. Reports - Trespassing, False Reporting. Arrests - None. Code Enforcement - Opened: 3. Closed: 3. Other - Fingerprinted two people for employment, Attended child protection team meeting.
City Maintenance Employee Report - Green stated it would be nice to have cars off the side streets for snow removal. The City has an ordinance in place, snow removal alert will occur automatically with the accumulation of two inches of snow on the public streets. The Air pump at the Lagoon needed to be replaced.
Council Concerns/Committee Reports:
Bouza - None
Thum - None
Settje - None
Dvorak - None
Barrett - A few residents have been requesting garbage pickup in the alleys. Barrett and Settje spoke in favor stating it’s cheaper to repair an alley than a street.
Asche - None
Hofer - None
City Election Update - The first day to take out petitions was Friday January 27th. Deadline for filing a nominating petition is February 24th no later than 5:00pm at the finance office. The following offices will become vacant due to the expiration of the present term: Mayor for a 2 year term (Curtis Hofer); Ward I for a 2 year term (Tim Asche); Ward II for a 2 year term (Randy Thum); Ward III for a 2 year term (Sean Barrett).
Water Tower Update - Eric Ambroson from District III presented financing analysis for two projects which include new water tower project and lagoon improvement project. The proposed funding sources were DENR and RD Water and Waste. Ambroson stated there might be an opportunity for a CDBG grant from the state. If the city water rates are at or above the state standard rate based on 5,000 gallons the city would only see about a $5 water surcharge per month per water bill for duration of 30 years. New ultrasonic radio read water meters could also be bundled with the new water tower project.
City Hall Maintenance & Repairs - Bult presented a list of suggested repairs needed to the City Hall from a concerned resident. Green stated he was aware of some of the suggested repairs. The wall repair and painting will be completed this summer with the seasonal maintenance help. The wiring upstairs will be looked into and additional clarification will be needed regarding the lighting in the kitchen.
Street Sweeping Contract - The annual street sweeping contract was received from SD DOT for sweeping Highway 25. We are allowed up to 20 hours this year and can bill $90 per hour. A motion was made by Settje, second by Dvorak to enter into contract with the SD DOT for sweeping Highway 25 (Fourth Street) for 2017. All voted in favor. Motion carried.
Transfer Liquor License - A motion was made by Thum, second by Dvorak to approve the transfer of the on-sale and off-sale liquor licenses from John and Analiese Cap, d/b/a Jacs Bar to Kim Clute d/b/a Jacs Bar. All voted in favor. Motion carried.
Water Tap for George Holm - Pam Settje questioned the outstanding bill received for the water tap fee to George Holm’s house. Pam was unaware of Carolyn’s plans to install the water line. Shortly after the water tap and water line installation Carolyn passed. Pam at this time is responsible to finalize unfinished business including the unpaid water tap fee. After further discussion the council stated that they are following the city ordinance and what other council members did in the past cannot be held responsible for now.
2017 District Meeting - District meeting is being held on Thursday, March 23 at Hartford, SD. The deadline to register is March 9th.
Set meeting date for the Local Board of Equalization - The Local Board of Equalization meeting will be on Monday, March 20, 2017 at 6:00pm. Yay: Bouza, Thum, Dvorak, Barrett, and Asche; Nay: Settje
Set meeting date for the March Meeting - The March council meeting will be on Monday, March 6, 2017 at 5:00pm.
With no further business to discuss a motion was made by Thum, second by Settje to adjourn the meeting at 5:54pm. All voted in favor. Motion carried.
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Curtis Hofer, Mayor
ATTEST:/s/_________________________
Tanya Bult, Finance Officer