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The regular meeting of the City of Scotland was called to order by Mayor Randy Thum at 5:00pm on Monday, December 9, 2024. The following council members answered to roll call Randy Abbink, Wayne Bertrand, Myles Runyon, Victor Settje, Tim Asche and Dennis Bietz. Others present were Tanya Bult, Maggie Spak, Domm Pechous and Peggy Schelske.
A motion was made by Abbink, second by Runyon to amend and approve the agenda. All voted in favor. Motion carried.
A motion was made by Bietz, second by Bertrand to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Runyon, second by Settje to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $232.02
AMAZON CAPITAL SERVICES Supplies: Library, Police, Shop, Rec $1,806.64
B-Y WATER DISTRICT 6,392,000 Gallons $19,932.20
BEHL INSURANCE AGENCY Official Bond, Notary Bond $605.00
CENTRAL FARMERS COOP Railroad Ties $44.00
CENTRAL STATES LAB Snow Plow Wax $1,992.09
CITY EMPLOYEE WAGES Finance Officer $3,392.62
CITY EMPLOYEE WAGES Library $929.61
CITY EMPLOYEE WAGES Police/Code Enforcement $3,931.69
CITY EMPLOYEE WAGES Rubble Site $124.67
CITY EMPLOYEE WAGES Streets $3,750.91
CITY EMPLOYEE WAGES Water $2,885.28
CITY OF SCOTLAND City Water/ Sewer Bills $390.48
CITY OF SCOTLAND Water Deposit: J. Rowe $150.00
COLLABORATIVE SUMMER LIBRARY Summer Reading Program $110.59
COLONIAL LIFE Employee Insurance $62.22
CONNECTING POINT Labor: Backup Software $60.00
CONTINENTAL WESTERN GROUP Fire/Ems Insurance $12,997.00
CONTINENTAL WESTERN GROUP City Commercial Insurance $43,987.00
DAKOTA PUMP INC Replace Float, Controller $2,726.70
DANR NPDESD Municipal Fees $750.00
DEMCO, INC Library Supplies $306.08
DISPLAY SALES Replacement Bulbs $137.00
DOMMONICK PECHOUS Reimburse: Cell (Sept-Dec) $200.00
FARMERS & MERCHANTS STATE BANK Auto Pay - November $45.50
FISCHER ELECTRIC City Hall $117.62
FREMAR LLC Sprayer Boom Parts $24.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $520.66
IN CONTROL, INC Service Alarm Dialer $682.50
IRS Employee Withholding $4,274.82
JANET FETT Water Deposit Refund $150.00
KENT LEHR Attorney Fees $750.00
MAGGIE SPAK Reimburse: Cell (July-Dec) $300.00
MAIN STOP Gasoline: City $133.53
MCLAURY ENGINEERING Stafford/Main Drainage Project $8,645.00
MOTOROLA SOLUTIONS Police Equipment $277.35
MYERS SANITATION 3 Dumpsters - Oct, Nov, Dec $264.00
MYERS SANITATION Residential Garbage - November $6,686.82
NORTHWESTERN ENERGY Electricity, Natural Gas $8,199.28
ONE OFFICE SOLUTION Supplies: Office, Police, Water $318.96
PURCHASE POWER Postage $1,212.75
RANDY THUM Reimburse: Parade of Lights $191.56
SCOTLAND CHAMBER OF COMMERCE Donation - Replace Check #128003 $2,500.00
SCOTLAND HARDWARE Supplies: Bits, Paint, Gloves $200.26
SCOTLAND JOURNAL Legals, Notices, Ads $351.92
SCOTLAND OIL COMPANY Diesel, Oil Changes, Tires $1,029.57
SCOTLAND REDI-MIX Back Hoe - Water Shut Off $400.00
SCOTTIE STOP Gasoline: City $76.00
SD DEPT OF HEALTH Samples: Water $315.00
SD DEPT OF REVENUE Sales Tax - Camping, Garbage $456.95
SD MUNICIPAL LEAGUE 2025 Membership Dues $1,194.00
SD ONE CALL Line Locates $7.84
SD RETIREMENT Employee Retirement $2,150.64
SDML WORKERS COMPENSATION 2025 Work Comp Renewal $11,402.00
SOUTHEAST AREA FINANCE OFFICER 2025 Membership Dues $100.00
TANYA BULT Reimburse: GoDaddy, Cell (July-Dec), Supply $1,043.29
TIM TRAUTMANN Reimburse: Cell (July-Dec) $300.00
VERIZON Broadband: Police, Water, Meters $130.51
VISION SERVICE PLAN Employee Vision Insurance $36.24
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,528.12
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims (6) $210.00
AMBULANCE WAGES On Call / Trips $794.21
IRS Employee Withholding $131.58
SCOTLAND HARDWARE Cell Battery $10.58
Finance Officer’s Report – Mr. Brockman, owner of Topkote has decided to retire and ultimately close his business.
Library Director Report - In case you haven’t heard, there are budget cuts proposed for the state library. These cuts would eliminate services we provide including inter library loan, databases that students use for research, summer reading program materials and much more. Please contact your state legislators and let them know how important these services are to our community.
Chief of Police Report - 13 Traffic Stops, 3 Agency Assist, 2 Emergency Calls, 4 Information, 1 Funeral Service, 1 Arrest, 1 Welfare Check, 1 Accident, 6 Others, 2 Parking Tickets, 3 Animal Control. Received a quote of $4,200 from Motorola for a body camera that connects through the truck.
Maintenance Report - Camp Pads are finished, Stafford and Korb Street have been fixed, Christmas lights are hung and samples have been sent to the state lab.
Council Concerns/Committee Reports:
Abbink - None
Bertrand - The city guys did a nice job at the full-service camp pads.
Runyon - None
Settje - None
Asche - None
Bietz - None
Traffic Regulations - A motion was made by Bertrand, second by Bietz to approve the first reading of the ordinance pertaining to traffic moving and non-moving regulations. All voted in favor. Motion carried.
City Dental Insurance - A motion was made by Asche, second by Abbink to approve the Delta Dental for eligible employees at $56.50 per month per eligible employee and allow family to be added at the employees expense. All voted in favor. Motion carried.
Fire/EMS Insurance - A motion was made by Settje, second by Bertrand to approve the Continental Western Group coverage at $12,997 a 13.15% increase. All voted in favor. Motion carried.
Local Mitigation Plan - A motion was made by Settje, second by Runyon to approve and confirm that the City of Scotland has agreed to participate in the Bon Homme County multi-jurisdictional hazard mitigation plan. All voted in favor. Motion carried.
Supplemental Appropriation - A motion was made by Bietz, second by Asche to approve the first reading of the ordinance providing the appropriations to supplement within the general fund. All voted in favor. Motion carried.
Water Rate Increase - BY Water notified the city of a rate increase effective January 1, 2025 (December use). The current rate has been in place since 2014. A motion was made by Abbink, second by Bertrand to approve the first reading with 0-1,000 gallons remains at $15.00, 1,001-10,000 gallons fee increase to $5.50 per thousand, 10,001-30,000 gallons fee increase to $5.00 per thousand, and 30,001-up gallons fee increase to $4.50 per thousand. All voted in favor. Motion carried.
Set meeting date for the Year End Meeting - The meeting will be on Monday, December 30, 2024 at 6pm.
Set meeting date for the January Meeting - The meeting will be on Monday, January 13, 2025 at 5pm.
A motion was made by Abbink, second by Bietz to enter into executive session at 5:40pm for Personnel as per SDCL 1-25-2 Sub (1) Evaluations. All voted in favor. Motion carried.
A motion was made by Bertrand, second by Runyon to come out of executive session at 6:31pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Bietz to give the following raises effective the first payroll in January to the following full time and part time employees: Finance Officer (Tanya Bult) to $28.00 per hour; Library Assistant (Tina VanDriel) to $14.50 per hour; Library Assistant (Billie Jo Hays) to $14.00 per hour; Library Assistant (Julia Dangel) to $13.50 per hour; Library Director (Tanya Bult) to $13.50 per hour; Maint/Water/Sewer (Tim Trautmann) to $24.25 per hour; Police (Maggie Spak) to $54,000 salary + $175 per weekend on call. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Asche, second by Bertrand to adjourn the meeting at 6:36pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
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Tanya Bult, Finance Officer Randy Thum, Mayor