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CHAPTER 2.03     FINANCE REGULATIONS

2.0301     Revenues and Special Funds

All money belonging to the city from taxation, licenses, fines, permits, the operation of utilities, or from any other source, shall be paid into the city treasury, and the City Council shall designate by ordinance to what fund or funds such money shall be applied. The Finance Officer shall keep full, true, and just accounts of all financial affairs of the city and shall keep such accounts and furnish in such forms and in such manner from time to time as required by the South Dakota Department of Revenue.

2.0302     Records Retntion and Destruction

The Records Retention and Destruction Schedule Manual, authorized for state municipalities by the State Office of Records Management, Bureau of Administration, shall be adopted by the City Council, and a printed copy of such manual shall be filed with the Finance Officer.

2.0303     Contract of Purchase Authority of Finance Officer 

The Finance Officer has the authority to enter into contracts and make purchases on behalf of the City for any amount not to exceed five hundred dollars ($500.00).

The Finance Officer must obtain advance verbal approval from the Mayor of the City of Scotland to enter into any contract or make any purchase on behalf of the City from five hundred dollars ($500.00) to one thousand dollars ($1,000.00).

The Finance Officer must obtain advance approval by motion of the Scotland City Council, recorded in the minutes, to enter into any contract or make any purchase on behalf of the City for any amount exceeding one thousand dollars ($1,000.00).

2.0304     Contract of Purchase Authority of Department Heads 

Department heads have the authority to enter into contracts and make purchases on behalf of the City for any amount not to exceed five hundred dollars ($500.00).

The Department heads must obtain advance verbal approval from the Mayor of the City of Scotland to enter into any contract or make any purchase on behalf of the City from five hundred dollars ($500.00) to one thousand dollars ($1,000.00)

The Department heads must obtain advance approval by motion of the Scotland City Council, recorded in the minutes, to enter into any contract or make any purchase on behalf of the City for any amount exceeding one thousand dollars ($1,000.00).

2.0305     Emergency Contract or Purchases 

The Finance Officer and department heads are not required to obtain either advance verbal approval from the Mayor or advance approval by motion of the Scotland City Council, recorded in the minutes, to enter into any contract or make any purchase on behalf of the City to address an immediate threat to the public health or safety.

TITLE II

ADMINISTRATION