The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00 pm on Monday, August 8, 2016. The following council members answered to roll call Joe Bouza, H. Victor Settje, Ron Dvorak, Sean Barrett, and Tim Asche. Those council members absent were Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Employee Bob Green, Chief of Police Kirk McCormick, Peggy Schelske, Greg Gemar, Kim McLaury, Kara Vehar, and Jim Kocer. The 5th of July meeting minutes were approved upon a motion made by Bouza, second by Dvorak. All voted in favor. Motion carried.
Finance Officer’s Report - In July fifty notices of intent to disconnect service letters were mailed out with four being disconnected. All services have been restored. July water percentage loss was 4%. July Building Permits: Kirk Breisch, Replace Fence; Ruth E Moore, Replace sidewalk & windows; Kevin Janish, Replace deck; Coop Farmers, Replace concrete; Craig Winckler, Demolition Shed. The city received a grant from South Dakota Department of Health for $1,313 for mosquito control. Product must be purchased between July 1, 2016 and June 30, 2017. The Scotland swimming pool will close for the season on August 10th due to high school athletic practices beginning on August 11th and students moving to college. The bills were presented and a motion was made by Asche, second by Barrett to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AUCH PLUMBING Repairs at Bulk Water Building $671.38
B-Y WATER DISTRICT 8,724,000 Gallons $27,161.40
BENDER'S SEWER & DRAIN Sewer Clean & Video Inspect $9,546.00
CENTRAL STATES LAB Sewer Chemicals $6,748.90
CITY EMPLOYEE WAGES Coaches $3,002.56
CITY EMPLOYEE WAGES Council & Mayor $3,324.57
CITY EMPLOYEE WAGES Finance Office $2,036.57
CITY EMPLOYEE WAGES Library $1,195.55
CITY EMPLOYEE WAGES Lifeguards $4,273.57
CITY EMPLOYEE WAGES Police $2,442.69
CITY EMPLOYEE WAGES Rubble Site $473.75
CITY EMPLOYEE WAGES Sewer $1,541.32
CITY EMPLOYEE WAGES Streets $1,800.77
CITY EMPLOYEE WAGES Summer Maintenance $1,894.03
CITY OF SCOTLAND Water Deposit Refund $250.00
COOP FARMERS ASSOCIATION Vessel & Tire Repair $175.63
DAKOTA DATA SHRED Document Destruction $15.00
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $114.00
FISCHER ELECTRIC Occupancy Sensor Switch $236.88
FLOWERS & MORE Maintenance for City Pots $575.00
GIEDD SANITATION Residential Garbage Service $5,265.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $535.97
GREEN AUTO REPAIR Repair Skag & Pay loader $2,660.00
HAWKINS, INC Pool Chemicals $1,575.46
IRS Employee Withholding $5,593.96
JAMES SMITH Concrete Slab (Business Office) $1,127.10
KAISER APPLIANCE CENTER Saw Sharpen (4) $39.00
KENT LEHR Attorney Fees $349.60
KIRK MCCORMICK Reimbursement: Cell Phone $50.00
MAIN STOP Gasoline $991.38
MICHAEL TODD & COMPANY Amber Oval Light Bar $183.50
NORTHWESTERN ENERGY Electricity / Natural Gas $5,674.78
PITNEY BOWES LLC Postage Machine Lease $194.10
RIVERSIDE HYDRAULICS & LABS Rebuilt Pivot Cylinder $181.86
SCOTLAND HARDWARE Repairs/Maintenance & Supplies $164.88
SCOTLAND JOURNAL Notices $267.90
SCOTLAND OIL Diesel $152.00
SCOTLAND REDI-MIX Concrete , Rebar, Wire Ties $1,355.00
SCOTLAND SCHOOL DISTRICT Library New Flooring $5,639.50
SCOTTIE STOP Gasoline $363.61
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage, Camping, Pool $480.65
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water & Pool $30.00
SD ONE CALL Line Locates - July $15.68
SD RETIREMENT Employee Retirement $1,535.40
SEAN BARRETT Mileage Reimbursement $87.36
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TIM ASCHE Mileage Reimbursement $30.66
TYNDALL NAPA Supplies $6.56
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,745.96
YANKTON JANITORIAL SUPPLY Disinfectant Cleaner (2) $165.00
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $155.36
AMBILL ASSOCIATION Billed 10 Claims $350.00
AMBULANCE WAGES On Call / Trips $578.31
COOP FARMERS Diesel $53.56
IRS Employee Withholding $97.73
JIM MARUSKA Meal Reimbursement $26.13
SCOTLAND OIL Diesel $60.10
S.A.A. Bills Presented By:
BRIAN VAITH Teener Tourney Umping $80.00
DAWN VAITH Town Team Umping $550.00
DREW LAWRENCE Teener Tourney Umping $225.00
JASON VAITH Teener Tourney Umping $100.00
KEVIN BLOCH Teener Tourney Umping $250.00
NORTHWESTERN Electric $198.28
SCOTLAND HARDWARE Supplies $9.09
SCOTLAND JOURNAL Sports Day Ad $76.89
SCOTLAND REDI-MIX Marking Lime $90.00
STEFANI GROSZ Mileage 14's & 18's $231.00
STEFANI GROSZ State Fees 14's & 18's $300.00
TONY BESTE Teener Tourney Umping $225.00
YANKTON BASEBALL TOURNEY Teener Tournament $275.00
Chief of Police - Traffic Enforcement - DWS: 1; No Insurance: 1; MoPed Violations: 2. Responded to - Disturbance: 4; Parking: 4; Traffic: 1; Animal: 10; Juvenile: 2; Fireworks: 1; Misc: 3; Medical: 1; Sex Abuse: 1; Death: 1. Reports - Vandalism. Arrests - None. Code Enforcement - Opened: 21. Closed: 16. Citation: 1. Other - Attended a care council meeting and active shooter training.
City Maintenance Employee Report - Mosquito Spraying: skipped two weeks ago, last week sprayed the streets excluding the alleys, this week we’ll spray before rodeo weekend. We have enough spray for approximately four more applications. Ordered more spray but will depend if any is in stock.
Council Concerns/Committee Reports:
Bouza - None
Settje - None
Dvorak - None
Barrett - None
Asche - None
Hofer - None
Pool Maintenance - Lorre Colburn from MC&R came to inspect the pool and will submit a price quote. Several things were noted to need replaced/repaired: Chemical System, Surge Tank, Pool Liner, Sand Filters, and Plumbing.
Water Tower Repair - Kim McLaury, City Engineer looked into the two quotes a polibrid liner & epoxy liner that the city received to repair the existing interior damage. After some discussion on the pros and cons of the liners, McLaury’s recommendation would be to award the project to H&H Contracting to apply the polibrid liner system.
2016 Appropriation Ordinance 1st Reading - A motion was made by Dvorak, second by Asche to approve the first reading to the 2016 Appropriation Ordinance with the following sums appropriated to meet the obligations of the municipality. Expenses: General Fund $604,469; Water Fund $280,000; Sewer Fund $175,696; Garbage Fund $72,000; 2nd Penny Fund $147,000. Revenue: General Fund $604,469; Water Fund $280,000; Sewer Fund $186,000; Garbage Fund $72,000; 2nd Penny Fund $147,000. All voted in favor. Motion carried.
Fireworks and Firearms Ordinance 1st Reading - A motion was made by Asche, second by Settje to approve the first reading to the fireworks and firearms ordinance with the following sections omitted: 3.03A.00 (c), 3.03A.01 (b), (e) and (f) and add the original prohibition on sale of fireworks. All voted in favor. Motion carried.
Daily Liquor License Permit Request - A motion was made by Dvorak, second by Settje to approve Rec Bars application for a Daily Liquor License to be used at the Scotland Rodeo Grounds on Saturday, September 17, 2016 for a wedding reception and dance. All voted in favor with Barrett abstaining. Motion carried.
Library - Kara Vehar, Director of the Library gave a report on the following: library institute, new paint and flooring, summer reading program, story hour, mini golf course, concerns with gym addition, and presented her letter of resignation. A motion was made by Settje, second by Asche to approve Vehar’s resignation effective August 31, 2016. All voted in favor. Motion carried. The council thanked her for her years of service at the library.
Plat Approval - A motion was made by Barrett, second by Dvorak to approve the Plat Resolution 2016-04. All voted in favor. Motion carried.
RESOLUTION 2016-04
Plat of Lot 3 of Parcel A, in Outlot D, of the N.W. 1/4 of Section 9, T96N, R58W of the 5th. P.M., City of Scotland, Bon Homme County, South Dakota.
WHEREAS, Thomas Lynn Week, Registered Land Surveyor in Yankton, South Dakota, has at the direction of the owners, made a survey of Lot 3 of Parcel A, in Acre Property D (also known as Outlot D) in the N.W. 1/4 of Section 9, T96N, R58W of the 5th. P.M., City of Scotland, Bon Homme County, South Dakota. Now to be known as Lot 3 of Parcel A, in Outlot D of the N.W. 1/4 of Section 9, T96N, R58W of the 5th. P.M., City of Scotland, Bon Homme County, South Dakota. He has set iron pins as shown, and said survey and plat are true and correct to the best of his knowledge and belief.
WHEREAS, Randy Thum and Amy Thum, do hereby certify that they are the absolute and unqualified owners of Lot 3 of Parcel A, in Outlot D, of the N.W. ¼ of Section9, T96N, R58W pf the 5th. P.M., City of Scotland, Bon Homme County, South Dakota. That the above survey and plat was made at their request and under their direction for the purpose of locating, marking and platting the same, and that said property is free from all encumbrances. The development of this land shall conform to all existing applicable zoning subdivision and erosion and sediment control regulations.
BE IT RESOLVED by the City Planning Commission of Scotland, South Dakota, which has been heretofore filed in the office of the Municipal Finance Officer of the City of Scotland, South Dakota on this 8th day of August, 2016, be approved and that the same be certified to the City Council of the City of Scotland, South Dakota, with the recommendation that said plat be adopted.
Tim Asche, Council President
BE IT RESOLVED by the City Council of the City of Scotland, South Dakota, that the above survey and plat is approved and that the City Finance Officer is hereby directed to endorse on such plat a copy of the resolution and certify the same thereon.
Dated on this 8th day of August, 2016.
Curtis Hofer, Mayor
I, Tanya Bult, City Finance Officer of the City of Scotland, South Dakota, do hereby certify that the foregoing resolution was passed by the City Council of the City of Scotland, South Dakota at the Regular Meeting on the 8th day of August, 2016.
Tanya Bult, Finance Officer
Scotland Housing & Redevelopment Commission - Greg Gemar gave an update on the potential four-plex townhome building project in Scotland.
Set meeting date for Special Meeting - The budget meeting will be on Monday, August 22, 2016 at 5:00 pm.
Set meeting date for the September Meeting - The September council meeting will be on Monday, September 12, 2016 at 5:00 pm.
A motion was made by Barrett, second by Settje to enter into executive session at 6:14 pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Bouza, second by Dvorak to come out of executive session at 6:30 pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Dvorak, second by Asche to adjourn the meeting at 6:31 pm. All voted in favor. Motion carried.
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Curtis Hofer, Mayor
ATTEST:/s/_________________________
Tanya Bult, Finance Officer