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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, August 10, 2020. The following council members answered to roll call Randy Abbink, Tim Asche, Jerry Nelson, and Dennis Bietz. Those council members absent were Sean Barrett and Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts, Peggy Schelske, Patrick Woods, and Mark Sedlacek (5:25pm).
A motion was made by Asche, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Bietz, second by Abbink to approve the minutes of last month’s regular meeting and budget meeting. All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to enter into executive session at 5:01pm for litigation as per SDCL 1-25-2 Sub (3). All voted in favor. Motion carried.
A motion was made by Asche, second by Bietz to come out of executive session at 5:05pm with no action taken. All voted in favor. Motion carried.
The bills were presented and a motion was made by Bietz, second by Nelson to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $209.70
AMAZON Library Supplies $824.45
B-Y WATER DISTRICT 8,071,000 Gallons $25,137.10
B-Y WATER DISTRICT Lutze Power Supply/Labor $376.29
BENDER'S SEWER Aeration Pond Repair $9,426.00
BROOKLYN METTLER 1/2 Certification, Suit $153.26
CENTRAL FARMERS COOP Diesel, Gasoline, Round-Up $349.13
CENTRAL STATES LAB Sewer Chemicals $7,968.64
COLONIAL RESEARCH Hand Wipes $208.08
CITY EMPLOYEE WAGES Council and Mayor $3,139.91
CITY EMPLOYEE WAGES Finance Office $2,366.05
CITY EMPLOYEE WAGES Library $1,297.58
CITY EMPLOYEE WAGES Lifeguards $4,718.83
CITY EMPLOYEE WAGES Police $2,893.22
CITY EMPLOYEE WAGES Rubble Site $482.52
CITY EMPLOYEE WAGES Streets $1,959.06
CITY EMPLOYEE WAGES Summer Maint $1,587.97
CITY EMPLOYEE WAGES Water $1,844.77
CONNECTING POINTS Support Contract 2020/2021 $1,065.00
FARMERS & MERCHANTS STATE BANK ACH Fees - July $22.07
FISCHER ELECTRIC City Hall $201.12
GALLS, LLC Police Supplies $769.65
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $361.12
HAWKINS INC Pool Chemicals $1,929.15
IRS Employee Withholding $4,834.06
JASON ALBERTS Reimburse: Cell (June) $50.00
JAYMISON BJORUM 1/2 Certification $111.43
KRONAIZL INSURANCE 2019 Ford Ambulance $120.00
MAIN STOP Gasoline $165.79
MARY KOKESH State Street Project - Sprinklers $100.00
MCLAURY ENGINEERING State Street Drainage $13,666.25
MENNO LUMBER Quikrete Bonding $15.99
MYERS SANITATION Residential Garbage Service $5,308.50
NORTHWESTERN ENERGY Electricity, Natural Gas $6,045.72
ONE OFFICE SOLUTION Office Supplies $290.33
SCHUURMANS FARM SUPPLY Mower Parts $267.37
SCOTLAND CHAMBER 2020 Donation $3,000.00
SCOTLAND HARDWARE Repairs, Maint, Supplies $619.13
SCOTLAND JOURNAL Notices, Ads $677.23
SCOTLAND OIL Gasoline, Diesel $875.51
SD DEPT OF REVENUE Sales Tax: Camping, Garbage, Pool $796.04
SD DEPT OF REVENUE Samples: Water $15.00
SD CHILD SUPPORT Monthly Payment $679.38
SD ONE CALL Line Locates $25.76
SD RETIREMENT Employee Retirement $1,664.90
SD SOLID WASTE MANAGEMENT Membership Fees $100.00
SIOUX NATION AG CENTER Tingley PVC Boots (2 pairs) $44.16
TANYA BULT Reimburse: Supplies $84.48
TAYA BULT 1/2 Certification, Suit $195.97
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,417.56
WINCKLER CRAIG AND DORENE Restricted Site Rental $1,000.00
YANKTON JANITORIAL SUPPLY Pool Cleaner $178.00
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: June (3) $105.00
AMBULANCE WAGES On Call / Trips $572.58
BOUND TREE Supplies $2,263.28
CITY OF SCOTLAND Trip - Joel (1) $20.00
HEARTSMART Supplies $451.56
IRS Employee Withholding $94.84
MAXWELL COLONY Decals & Lettering $2,490.00
SCOTLAND HARDWARE Supplies $331.62
TANYA BULT Postage $15.40
Finance Officer’s Report - In July, 29 notices of intent to disconnect service letters were mailed with none being disconnected. Bult reviewed the financial reports.
City Maintenance Report - Aeration pond was drained and cleaned. Pipes were repaired. Benders camera the pipes going out to pond and found a hole in cast iron pipe. They installed a liner to repair the hole. PVC pipe had come lose so that needed repaired. Valve in building broke and will need repaired. Lift station on Dollard had a pump pulled for repairs. The pump can’t be repaired so a new one will be ordered.
Public Concerns:
Patrick Woods - Concerned with nuisance properties. Asking why the codes are not being enforced?
Council Concerns/Committee Reports:
Abbink - Junk vehicle complaints.
Asche - Plans for Stafford Street repairs.
Nelson - None.
Bietz - Thanked Peggy for article in the Municipal Magazine, Cats at large need to be addressed.
Public Concerns:
Mark Sedlacek - Questioned top soil and seeding grass after the drainage project. The contractors did put top soil and grass seed in. Per the engineers this will be re-evaluated in the spring if needed.
Cemetery Fence - A motion was made by Bietz, second by Nelson to approve a single chain fence from pole to pole with brick pillars at the entrances up to $10,000. All voted in favor. Motion carried.
Appropriation Ordinance - A motion was made by Asche, second by Bietz to approve the first reading to the 2021 Appropriation Ordinance with no changes. All voted in favor. Motion carried.
Cares Act Resolution - A motion was made by Bietz, second by Asche to approve the cares act resolution 2020-01. All voted in favor. Motion carried.
City of Scotland Resolution Number 2020-01
A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACTUAL DOCUMENTS WITH THE STATE OF SOUTH DAKOTA FOR THE RECIEPT OF CARES ACT FUNDS TO ADDRESS THECOVID-19 PUBLIC HEALTH CRISIS
WHEREAS, pursuant to section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116-136, div. A, Title V (Mar. 27, 2020) (the “CARES Act”), the State of South Dakota has received federal funds that may only be used to cover costs that: (a) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); (b) were not accounted for in the budget most recently approved as of March 27, 2020, for the State of South Dakota; and (c) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020; and
WHEREAS, the City of Scotland acknowledges that the State of South Dakota, in its sole discretion, may retain full use of these funds for the purposes delineated in the CARES Act; and
WHEREAS, the City of Scotland acknowledges that in order to provide financial assistance to counties and municipalities in South Dakota, the State of South Dakota, in its sole discretion, may allocate CARES Act funds Act on a statewide basis to reimburse counties and municipalities as delineated herein; and
WHEREAS, the City of Scotland seeks funding to reimburse eligible expenditures incurred due to the public health emergency with respect to COVID-19; and
WHEREAS, the City of Scotland acknowledges that any request for reimbursement of expenditures will only be for expenditures that were not accounted for in the budget for the City of Scotland most recently approved as of March 27, 2020; and
WHEREAS, the City of Scotland acknowledges that it will only seek reimbursement for costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Scotland that the mayor/finance officer of Scotland may execute any and all documents as required by the State in order to receive CARES Act funds.
It is further
RESOLVED that any request for reimbursement will be only for those costs authorized by the State that: (1) Are necessary expenditures incurred due to the public health emergency with respect to COVID-19; (2) Were not accounted for in the City budget most recently approved as of March 27, 2020; and (3) Were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.
It is further
RESOLVED that the City will not request reimbursement from the State under the CARES Act for costs for which the City previously received reimbursement, or for which the City has a reimbursement request pending before another source.
Approved and adopted this 10 day of August, 2020.
________________________________
Curtis Hofer, Mayor
City of Scotland, South Dakota
ATTEST:
________________________________
Tanya Bult, Finance Officer
City of Scotland, South Dakota
Fire/EMT Roster - A motion was made by Abbink, second by Nelson that the City of Scotland acknowledges and approves to cover the fire and ambulance volunteers per their rosters as follows. Firemen: Dick Behl, Bob Green, Mike Mehrer, Tim Furney, Jim Maruska, Sean Barrett, Troy Furney, John Bult, Jeff DeBoer, Michael Behl, Chad Odens, Jared Schortzman, Andy Vitek, Clinton Sieben, Kyle Stewart, Vincent Bickner, Joe Kronaizl, Jared Zweifel, Dillon Fischer, Tanner Suess, Logan Winckler, Fred Settje, Grayden Furney, Jesse Schlechter, Tristan Bult, and Myles Runyon. EMT’s: Dick Behl, Michael Behl, Shelly Gibbins, Jim Maruska, Mariah Suess, Tammy Rueb, Sonja Davis, and Shantel Geiman. All voted in favor. Motion carried.
Set meeting date for the September Meeting - The meeting will be on Monday, September 14, 2020 at 5:00pm.
A motion was made by Asche, second by Abbink to enter into executive session at 5:54pm for Personnel as per SDCL 1-25-2 Sub (1) Lifeguard and Summer Maint Evaluations. All voted in favor. Motion carried.
A motion was made by Asche, second by Abbink to come out of executive session at 6:07pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Nelson to approve lifeguards a $1.50 bonus per hour for Taya Bult (335.25 hours), Brooklyn Mettler (267.25 hours), Jaden Plooster (145 hours) based on hours worked and evaluation. A $1.00 bonus per hour for Kennedy Bietz (95.75 hours), Alana Fergen (84 hours), Starr Kocourek (73.75 hours), Halle VanHove (73.5 hours), Jaymison Bjorum (33.5 hours) based on hours worked and evaluations. All voted in favor. Motion carried.
A motion was made by Bietz, second by Nelson to approve summer maintenance a $1.00 bonus per hour for Jaydan Kass (310 hours) and Miranda Gravley (177.5 hours) based on hours worked and evaluations. All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to enter into executive session at 6:08pm for Personnel as per SDCL 1-25-2 Sub (1) Code Enforcement Interview. All voted in favor. Motion carried.
A motion was made by Asche, second by Bietz to come out of executive session at 7:03pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Abbink to hire code enforcement office Geoff Fillingsness at $35 per hour. All voted in favor. Motion carried.
A motion was made by Nelson, second by Bietz to enter into executive session at 7:07pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Asche, second by Abbink to come out of executive session at 7:17pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Nelson, second by Bietz to adjourn the meeting at 7:18pm. All voted in favor. Motion carried.
______________________________
Curtis Hofer, Mayor
ATTEST:/s/_________________________
Tanya Bult, Finance Officer