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The regular meeting of the City of Scotland was called to order by Mayor Randy Thum at 5:00pm on Monday, April 8, 2024. The following council members answered to roll call Randy Abbink, Tim Asche, Myles Runyon, Wayne Bertrand, Dennis Bietz and Victor Settje (5:21pm). Others present were Tanya Bult, Tristan Bult, Tim Trautmann, Peggy Schelske and Kelli King.
A motion was made by Abbink, second by Asche to approve the agenda. All voted in favor. Motion carried.
A motion was made by Bietz, second by Runyon to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Bertrand, second by Runyon to approve the bills. All voted in favor. Motion carried.
City Bills By:
AFLAC Employee Insurance $293.90
AMAZON CAPITAL SERVICES Supplies: Library, Water, Election $216.40
B-Y WATER DISTRICT 5,770,000 Gallons $18,004.00
BILLIE JO HAYS Reimburse: Mileage, Meal $140.76
CENTRAL FARMERS COOP Diesel, Battery, Gasoline $913.97
CHASE PEST SERVICE Pest Control: City Hall, Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Officer $3,302.36
CITY EMPLOYEE WAGES Library $1,026.14
CITY EMPLOYEE WAGES Police/Code Enforcement $2,901.22
CITY EMPLOYEE WAGES Streets $3,258.91
CITY EMPLOYEE WAGES Water $3,042.30
CITY OF SCOTLAND City Water/ Sewer Bills $534.13
CITY OF SCOTLAND Deposit: Evenson, Klay, Jarabek $316.81
COLONIAL LIFE Employee Insurance $31.11
CONNECTING POINT HP Computer - Office $1,174.00
DAKOTA DATA SHRED Equipment Rental $16.96
FARMERS & MERCHANTS STATE BANK Auto Pay - March, Safe Deposit Box $46.41
FIRST CHIROPRACTIC CENTER DOT Drug Screen - Trautmann $55.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $518.63
IRS Employee Withholding $3,871.29
JACKS UNIFORMS & EQUIPMENT Supplies: Police $340.88
M.C.&R. POOLS CPO Class - Bult, Trautmann $730.00
MAGGIE SPAK Reimburse: Mileage $731.49
MAIN STOP Gasoline $71.17
MICHELLE KLAY Water Deposit Refund $83.19
MYERS SANITATION Residential Garbage - March $6,629.19
NORTHWESTERN ENERGY Electricity, Natural Gas $7,687.86
PITNEY BOWES LLC Postage Machine Lease $163.83
PITNEY BOWES INC Supplies: Ink $182.58
PURCHASE POWER Postage $1,210.50
SCHOENFISH & CO., INC 2023 Annual Report $2,000.00
SCHUURMANS FARM SUPPLY Mower Blades $208.38
SCOTLAND HARDWARE Supplies: Library, Streets, Shop $91.98
SCOTLAND JOURNAL Legals, Notices, Ads $481.91
SCOTLAND OIL Diesel, Tire Repair $171.73
SD DEPT OF REVENUE Malt Beverage Renewal Fees $450.00
SD DEPT OF HEALTH Samples: Water $15.00
SD DEPT OF REVENUE Sales Tax: Garbage $447.22
SIOUX FALLS TWO WAY RADIO Police Truck $2,749.47
SD RETIREMENT Employee Retirement $1,978.44
TEXTMYGOV Setup, Software, Support $2,000.00
TIM TRAUTMANN Reimburse: Driver’s License $33.00
TYNDALL NAPA Water Pump, Anti-Freeze, Filters $793.55
VERIZON Broadband: Police, Water, Meters $120.34
VISION SERVICE PLAN Employee Vision Insurance $36.24
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,165.44
Ambulance Bills By:
AMBULANCE WAGES On Call / Trips $609.50
IRS Employee Withholding $101.00
JAMES MARUSKA Reimburse: CRP AES Training $50.00
Finance Officer Report - In February the city received $2,727 for scrap metal collected in 2023. The city received a congratulations letter from DANR for 22 consecutive years the city has met the requirements of the safe drinking water act and state regulations.
Library Report - Bult went over a snapshot of library services.
City Maintenance Report - Currently discharging cell 3 at the lagoon. Railroad confirmed the Stafford project is still on the to do list. Concrete grinding company broke down and plans to make it within the next month or two. Snow plowing SOP was reviewed from Priority 1 to Priority 5.
Council Concerns/Committee Reports:
Abbink - None
Asche - Questioned whether 250 Fourth Street had a building permit and approve by the code enforcer.
Runyon - Received a noise complaint. Need to review our noise ordinance especially in residential areas.
Bertrand - None
Bietz - Looking into the building on railroad property.
City Election - There will be a city election held in the city office meeting room on Tuesday, April 9, 2024 from 7:00am - 7:00pm for Ward I.
Mower - A motion was made by Bietz, second by Abbink to purchase a 2015 Skag Liberty with 480 hours to be used at the cemetery for $2,000 from Doreen Schlechter. All voted in favor. Motion carried.
Ordinance Chapter 2 Administration - A motion was made by Asche, second by Runyon to approve the second reading of ordinance Chapter 2 Administration. All voted in favor. Motion carried.
Water System Mapping - A motion was made by Bietz, second by Runyon to have rural water map the water systems, curb stop mapping and digitize water main lines. All voted in favor. Motion carried.
Annual Report - A motion was made by Abbink, second by Bietz to pass and approve the annual report. All voted in favor. Motion carried.
Election Board - A motion was made by Asche, second by Settje to hire Kathy Pravecek and Brenda Iwan at $13.50 per hour for the day of the election. All voted in favor. Motion carried.
City Wide Clean-Up - Bon Homme County Restricted Landfill has set the date for the annual spring clean-up with the start date to be Monday, April 22. All items must be set out by 8am and must be sorted as they go in separate areas at the landfill. A motion was made by Asche, second by Settje to hold city wide cleanup in conjunction with the county. All voted in favor. Motion carried.
Donations - A motion was made by Asche, second by Runyon to approve a donation for $2,500 to the Scotland Athletic Association, $2,500 to the Scotland Chamber, $2,500 to the Scotland Youth Center. All voted in favor. Motion carried.
Malt Beverage/SD Wine Renewal Licenses - A motion was made by Bietz, second by Settje to renew the following RB (on-off sale) Malt Beverage/SD Farm Wine licenses for Ron’s Market, JVS Enterprises, Inc. d/b/a Scotland Hardware, Scotland Oil Enterprises, Inc d/b/a Scottie Stop and Main Stop. All voted in favor. Motion carried.
Ordinance Chapter 3 Fire and Building Regulations - A motion was made by Abbink, second by Bietz to approve the first reading of ordinance Chapter 3. Several corrections were made: section 3.0101 Volunteer Fire Department Established changing not less than to up to, section 3.0015 Age of members changing 21 to 18; section 3.0204 Materials and Design of Buildings within Fire Limits remove all asbestos verbiage. All voted in favor. Motion carried.
Resolution - A motion was made by Bietz, second by Bertrand to approve the resolution 2024-01. All voted in favor. Motion carried.
RESOLUTION NO. 2024-01
Resolution acknowledging the assignment of Ordinance No. 2012-02 from NorthWestern Corporation to NorthWestern Energy Public Service Corporation
WHEREAS, the City of Scotland adopted Ordinance No. 2012-02 dated 4/9/2012 (the “Franchise Ordinance”) authorizing Northwestern Corporation to operate a gas distribution system within the City of Scotland; and
WHEREAS, as of January 1, 2024, NorthWestern Corporation’s South Dakota and Nebraska assets and related contractual obligations transferred to a new entity named NorthWestern Energy Public Service Corporation d/b/a NorthWestern Energy consistent with a corporate reorganization authorized by the South Dakota Public Utilities Commission (Docket No. GE22-002) and the Nebraska Public Service Commission (Docket No. NG-114); and
WHEREAS, other than the above-referenced transfer there is no change to the terms or conditions of the Franchise Ordinance or performance thereto;
NOW, THEREFORE, BE IT RESOLVED that the City of Scotland hereby acknowledges and accepts the assignment of Ordinance 2012-02 from NorthWestern Corporation to NorthWestern Energy Public Service Corporation d/b/a NorthWestern Energy.
Passed and approved this 8th day of April, 2024.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
______________________________ ______________________________
Tanya Bult, Finance Officer Randy Thum, Mayor
Roof Office/Shop Building - A motion was made by Bietz, second by Settje to hire Mohnen Commercial Roofing to repair: Primer, Foam, Coat the entire roof at $30,046.45 with a 14-year warranty. All voted in favor. Motion carried.
Water Quality Report - A motion was made by Asche, second by Abbink to accept the annual water quality report. All voted in favor. Motion carried.
Set meeting date for Official Canvass - The meeting will be on Thursday, April 11, 2024 at 5pm.
Set meeting date for the May Meeting - The meeting will be on Monday, May 6, 2024 at 5pm.
A motion was made by Bietz, second by Runyon to enter into executive session at 5:44pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Settje, second by Asche to come out of executive session at 6:00pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Runyon, second by Settje to hire the following: Summer Mower at $13.00 per hour Verlyn Jerke, $12.50 per hour Joe Varilek; Summer Maint at $12.50 per hour DuAnne Hoaglin, $13.50 per hour Treytan Bult; Lifeguard at $16.00 per hour Taya Bult, $14.50 per hour Ashton Massey, $13.50 per hour Treytan Bult, $13.00 per hour Nora Robb, $13.00 per hour Macy Rokusek. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Abbink, second by Asche to adjourn the meeting at 6:07pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
______________________________ ______________________________
Tanya Bult, Finance Officer Randy Thum, Mayor