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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00 pm on Monday, April 11, 2016. The following council members answered to roll call: Jerry Neugebauer, Sean Barrett, Tim Asche, and Joe Bouza. Those council members absent were Amy Thum (entered at 5:45pm) and Dick Behl. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Ray Beecher, Pam Stewart, Carrie Fuhrer, Brian Humphrey, Jerry Ritter, Barb Cisar, Peggy Schelske, Ron Dvorak, Tammy Rueb (5:04pm), Kara Vehar (5:07pm), John Cap (5:18pm), Analiese Cap (5:18pm), Amber Guthmiller (5:22pm), and Chad Guthmiller (5:28pm). The minutes of last month’s meeting (regular, equalization, special) were approved upon a motion made by Barrett, second by Neugebauer. All voted in favor. Motion carried.
Finance Officer’s Report - In March fifty-five notices of intent to disconnect service letters were mailed out with four being disconnected. March water percentage loss was 9%. Building Permits: Joe Sedlacek, Jr - Repair and Replace (property on First Street); John Heffner - Steel Roof. It’s that time again for all community public water systems to issue the Annual Drinking Water Report to their customers. It will be published in the local paper with copies for customers to be available upon request in the finance office. Damon Alvey contacted Bult in regards to clarifying a variance that was approved at the January meeting. The permit was regarding the side wall height. The council stated to proceed with the auxiliary gym on the current campus, lot J, with the understanding that it will be of equal height to the current gym. The bills were presented, a brief explanation was given regarding United States Treasury receiving Giedd Sanitation March Payment. A motion was made by Bouza, second by Asche to approve all the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
B-Y WATER DISTRICT 5,240,000 Gallons $16,361.00
BEULAH PETZOLDT Water Deposit Refund $75.00
CHASE PEST SERVICE Pest Control - City Hall $60.00
CITY EMPLOYEE WAGES Finance Office $3,070.19
CITY EMPLOYEE WAGES Library $723.76
CITY EMPLOYEE WAGES Police $2,035.65
CITY EMPLOYEE WAGES Sewer $1,506.63
CITY EMPLOYEE WAGES Streets $1,673.43
CITY OF SCOTLAND Water Deposit - R. Hertz (Bar) $100.00
CONTINENTAL WESTERN GROUP Over Payment on Claim $1,416.26
COOP FARMERS ASSOCIATION Diesel $69.66
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $120.00
FIRST CHIROPRACTIC CENTER DOT Drug Test $49.00
FIRST NATIONAL BANK Clean Water #1 $4,358.43
FIRST NATIONAL BANK Clean Water #2 $10,523.60
FIRST NATIONAL BANK Drinking Water #1 $2,791.53
FISCHER ELECTRIC PVC Pipe - Fire Hall $19.64
FLOWERS & MORE Plant - Bierma Service $45.00
FRONTLINE PLUS FIRE & RESCUE Annual Siren Contract $250.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $392.14
HD SUPPLY WATERWORKS LTD Repair Auto Gun $378.31
J.P. COOKE CO Tags - Cat (200) & Dog (600) $142.70
IRS Employee Withholding $2,790.76
JIM MARUSKA First Aid/CPR Cards $60.00
KARA VEHAR Books, Meal, Mileage $117.15
KIRK MCCORMICK Reimbursement: Cell Phone $50.00
LARSON SALES INC Mower Blades & Belts $70.84
MAIN STOP Gasoline $129.32
MCLEOD'S PRINTING & OFFICE Election Supplies $118.27
MICHELLE KASS Reimbursement: Meal $12.84
NORTHWESTERN ENERGY Electricity / Natural Gas $5,681.24
ONE OFFICE SOLUTION Office Supplies $95.98
P&D DISTRICT III Scotland Parcel Project $3,000.00
SCOTLAND CHAMBER OF COMMERCE Punch Cards Rewards $3,000.00
SCOTLAND HARDWARE Repairs/Maintenance & Supplies $24.73
SCOTLAND JOURNAL Notices $394.23
SCOTLAND OIL CO Diesel, Gasoline $137.50
SCOTTIE STOP Gasoline $109.66
SD DEPT OF REVENUE-SALES TAX Sales Tax - Garbage $343.90
SD DEPT OF REVENUE-WATER SAMPLE Samples - Water $15.00
SD ONE CALL Line Locates - February $15.68
SD RETIREMENT Employee Retirement $1,495.12
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TYNDALL NAPA Seals, Oil, Supplies $52.39
UNITED STATES TREASURY (IRS) Giedd Sanitation March Payment $5,040.00
VERIZON Mobile Broadband $80.06
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,721.96
YANKTON FIRE & SAFETY CO Recharge City Hall Fire Extinguishers $114.50
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $204.11
AMBILL ASSOCIATION Billed 27 Claims $420.00
AMBULANCE WAGES On Call / Trips $517.15
BOUND TREE MEDICAL Supplies $516.26
CHANNING BETE CO Supplies $310.81
CHASE PEST Pest Control - Fire Hall $60.00
IRS Employee Withholding $85.70
SCOTLAND HARDWARE Supplies $44.05
SCOTLAND OIL Diesel $91.90
S.A.A. Bills Presented By:
DAKTRONICS INC Scoreboard $4,225.00
DUANE HOCHSTEIN Scorebooks $64.00
RETTEDAL'S Uniforms $1,016.25
SCOTLAND JOURNAL Coaches Ads $89.60
City Maintenance Employee Report – Pouring cement at the new fire hall. Been having a few problems with B-Y Water causing
the guys to have to babysitting the water tower. New mower was delivered last week. Received two loads of gravel so working
on repairing and adding gravel to many alleys.
Council Concerns/Committee Reports:
Neugebauer - Road area out by Goehring Street and Main Street needs to be looked into, Beecher stated he has already taken
care of it.
Barrett - None
Asche - None
Bouza - None
Hofer - None
Board of Adjustments:
Variance Side Yard Setback - Chris L Simantel was requesting a variance to the side yard setback to build a garage. Building Ordinance requires no building shall be erected ,reconstructed, or altered in such a way that any portion shall be closer to the side line of the building lot than eight feet, that is, there must be a side yard of at least eight feet. Variance, if granted, would be for a 0 foot side setback from the property line instead of 8 feet. The location of the property is 221 Poplar Street, Staff E-Lot 17 Blk 2, City of Scotland, Bon Homme County, South Dakota. A motion was made by Bouza, second by Neugebauer to deny the variance for the side setback. All voted in favor. Motion carried.
City Election - There will be a city election on Tuesday, April 12, 2016 from 7:00am to 7:00pm for: Ward I for a 2-year term between Dick Behl and H. Victor Settje, Ward II for a 1-year term between Randy Thum and Victor Settje, and Ward III for a 2-year term between Jerry Neugebauer and Ron Dvorak. A motion was made by Barrett, second by Asche to hire Cindy Schlimgen @ $9.00 per hour, Polly Smith @ $9.00 per hour, and Doreen Schlechter @ $9.00 per hour for the day of the election. All voted in favor. Motion carried.
Animal Ordinance - A motion was made by Asche, second by Bouza to approve the second reading of Title 5A the animal ordinance. All voted in favor. Motion carried.
Brian Humphrey Sewer System - Humphrey stated that he and Carrie are building a house at 221 Second Street. They have looked into several possibilities regarding hooking up to the city sewer, however the city sewer is roughly 300 feet away either direction. The topic of a septic tank was briefly mentioned. Various options were discussed concerning the sewer system and the city ordinances regarding sewer systems.
Cemetery/Park Spraying – Bult was asked to contact Lawns Unlimited and Jeremy from Maxwell Colony for bids on spraying the cemetery and city park. Having the park seeded may need to be looked into further.
City Wide Clean-up - All items must be sorted and set out at the curb in front of your residence by 8am on Monday, April 25th. If your items are not sorted they will not be picked up. Items accepted by the garbage service, which includes plastics, will not be picked up by the city. Items such as trees, branches, lawn clippings, leaves, and old buildings will also not be picked up by the city.
Flowers & More - A motion was made by Barrett, second by Asche to have Flowers & More plant, water, and maintain the city pots. The cost to plant the pots with flowers will be $39.50 per pot with an additional $5 for the replacement of soil if needed. The one-time fee to water daily and maintain the plants will be $575. All voted in favor. Motion carried.
Transfer of Liquor License - A motion was made by Bouza, second by Asche to approve the transfer of the on-sale and off-sale liquor licenses from Robert C. Hertz d/b/a Jacs Bar to John and Analiese Cap d/b/a Jacs Bar. All voted in favor. Motion carried.
Water Rate Increase - Bult stated that after her annual report it was suggested to look into the average water rates in the area. After receiving an overwhelming response, it was noted that we were below average compared to the city responses. A few results were 0- 1,000 gallons ranged from $10.00 to $26.00. Many cities have a flat rate after the first 1,000 gallons used, but Scotland has a scaled system. A motion was made by Neugebauer, second by Bouza to approve the first reading with 0-1,000 gallons fee increase of $2.81, 1,001-10,000 gallons fee increase of $0.81, 10,001-30,000 gallons fee increase of $0.81, and 30,001-up gallons fee increase of $0.81. All voted in favor. Motion carried.
Closing of Main Street –
Chad Guthmiller- Cowabunga is set for October 1, 2016. Chad was requesting to have one block of Main Street blocked off from Noon till midnight. A motion was made by Asche, second by Thum to allow them to block off one block of Main Street (First Street to Second Street) on Saturday, October 1, 2016 from noon to midnight. All voted in favor. Motion carried.
Tammy Rueb – Scotland Hot Dog Night is set for August 12, 2016. Tammy was requesting to have one block of Main Street blocked off from 5pm till 10pm. A motion was made by Neugebauer, second by Thum to allow them to block off one block of Main Street (First Street to Second Street) on Friday, August 12, 2016 from 5pm to 10pm. All voted in favor. Motion carried.
Swimming Pool Equipment – A lengthy discussion was held concerning pool chairs for inside of the fence, benches for outside of the fenced area, and a security system. It was suggested to have the pool committee look into the chairs and benches. A motion was made by Asche, second by Neugebauer to purchase a security system with at least four cameras. All voted in favor. Motion carried.
Set meeting date for Official Canvass - The special council meeting will be on Wednesday, April 13, 2016 at 6pm.
Set meeting date for the May Meeting - The May council meeting will be on Monday, May 9, 2016 at 5:00 pm.
A motion was made by Thum, second by Neugebauer to enter into executive session at 6:19 pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Neugebauer, second by Asche to come out of executive session at 6:42 pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Asche, second by Bouza to hire Deb Dubrul @ $8.75 per hour as a Library Aid part time. All voted in favor. Motion carried.
A motion was made by Thum, second by Neugebauer to hire Brooke Pravecek @ $8.75 per hour as a Summer Reading Program Aid. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to hire the following coaches: Peyton Hochstein/Hope Fuerst @ $1,400 for girls 8U and 10U, Stefani Grosz @ $1,400 for girls 14U and 18U, Joe Keppen @ $725 for boys wee pees, Duane Hochstein @ $1,600 for boys pee wees and midgets, Wyatt Adam @ $700 for teeners, Jason Vaith/Brian Vaith @ $725 for town team. All voted in favor. Motion carried.
A motion was made by Barrett, second by Neugebauer to hire the following lifeguards: Kyra Sundleaf @ $9.75 per hour and JR Wagner @ $9.25 per hour. Both with a $1.00 incentive at the end of the completed season based on hours worked and personnel review. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Neugebauer, seconded by Thum to adjourn the meeting at 6:49 pm. All voted in favor. Motion carried.
______________________________
Curtis Hofer, Mayor
ATTEST:/s/_________________________
Tanya Bult, Finance Officer